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  1. An institution, body, office or agency established by or based on the Treaty on European Union and the Treaties establishing the European Communities.

    All education and training facilities for people of different age groups.

    An intergovernmental organization having legal personality under public international law or a specialized agency established by such an international organization. An international organization, the majority of whose members are Member States or Associated Countries and whose main objective is to promote scientific and technological cooperation in Europe, is an International Organization of European Interest.

    A person with legal rights and obligations. Unlike a legal entity, a natural person does not have a legal act (e.g. association, limited liability company, etc.).

    An NPO is an institution or organization which, by virtue of its legal form, is not profit-oriented or which is required by law not to distribute profits to its shareholders or individual members. An NGO is a non-governmental, non-profit organization that does not represent business interests. Pursues a common purpose for the benefit of society.

    A partnership, corporation, person, or agency that is for-profit and not operated by the government.

    Any government or other public administration, including public advisory bodies, at the national, regional or local level.

    A research institution is a legal entity established as a non-profit organization whose main objective is to conduct research or technological development. A college/university is a legal entity recognized by its national education system as a university or college or secondary school. It may be a public or private institution.

    A microenterprise, a small or medium-sized enterprise (business) as defined in EU Recommendation 2003/361. To qualify as an SME for EU funding, an enterprise must meet certain conditions, including (a) fewer than 250 employees and (b) an annual turnover not exceeding EUR 50 million and/or an annual balance sheet total not exceeding EUR 43 million. These ceilings apply only to the figures for individual companies.

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  1. Governance, partnership: Projects aimed at increasing the application of multilevel and transnational or cross-border governance, designing and testing appropriate governance structures and mechanisms. Also cooperation between public institutions on any theme.

    Innovation capacity and awareness-raising: Actions that increase a person’s or organisation’s capacity for innovation (not innovation as such), and that establish the capacity to diffuse and apply innovation; projects that stimulate innovation in different areas and innovation capacities; strengthening and empowering of innovation networks.

    Institutional cooperation and cooperation networks: Projects working on the improvement of institutional cross-border co-operation and capacities, on renewing and simplifying administrative management through long term cooperation between institutions (e.g. Euregion), on establishing and sharing regional knowledge and intercultural understanding and cohesion. It also deals with cooperations between universities, health care facilities, schools and sports organisations, as well as with management and capacity building.

    Activities focussing on agricultural products, organic farming, horticulture, as well as forest management and wood products; furthermore the development of the food sector, food chains, organic food production, and seafood products and any topics related to animals and fishing.

    Agriculture and fisheries and forestry: Projects focussing on agricultural products (i.e. fruits, meat, olives, etc.), organic farming, horticulture, as well as forest management and wood products. Also the development of the agro-food sector, food chains, organic food production, and seafood products. Any topics related to animals (i.e. health, management) and fishing (i.e. sustainable fishery, aquaculture).

    Soil and air quality: Projects that deal with any topic against soil and air pollution, except water pollution, for example, reduction of soil and air contamination, pollution-management systems, but also prevention and eradication of soil erosion, new ways of improving air quality (also indoors) and soil/air knowledge in general.

    Climate change and biodiversity projects assisting mitigation and adaption to climate change and environmental impacts of climate change. Development of low carbon technologies and strategies, reduction of CO2 emissions from all sectors. Promotion of biodiversity, new instruments to enhance biodiversity and natural protection.

    Soil and air quality projects that deal with any topic against soil and air pollution, except water pollution, for example, reduction of soil and air contamination, pollution-management systems, but also prevention and eradication of soil erosion, new ways of improving air quality (also indoors) and soil/air knowledge in general.

    Water management projects about management and distribution of drinking water, integrated sustainable water management, monitoring systems for water supply and improving drinking water quality; also water treatment (wastewater), in particular, innovative technologies to improve wastewater, treatments in the purification of industrial and domestic wastewater and water reuse policies. Waterways, lakes and rivers: This deals with any topics on waterways, lakes and rivers, from improving water quality, protecting and developing of ecosystems or sustainable wetland management.

    Activities that protect, promote and enhance cultural and natural heritage, increase the attractiveness through preservation and valorisation of common cultural and natural heritage in a sustainable manner, and improve and develop cultural and natural heritage objects, services and products. Cultural heritage management, art and culture, (maritime) heritage routes, access to cultural and natural heritage. Also all topics on cultural services such as festivals, concerts, art workshops.

    Tourism projects dealing with the promotion of natural assets, and the protection and development of natural heritage, as well as increasing the touristic attractiveness through the better use of natural, cultural and historical heritage. Also projects about improved tourist services/products, development of ecotourism models, tourism development strategies.

    Sustainable management of natural resources projects focussing on the protection, promotion and valorization, and sustainable management and conservation of natural areas (habitats, geo parks, protected areas, etc.). Also projects focussing on preserving and enhancing cultural and natural heritage and landscape, as well as protecting the marine environment.

    Projects on waste management (innovative services and strategies), ecological waste treatment, treatment techniques/systems; waste disposal and recycling (improvement of recycling, innovative recycling technologies, recovery of organic waste, repair & re-use centres and networks); also prevention of pollution and pollution control (ecological and circular economy, marine littering, etc.).

    Labour market and employment: creating employment opportunities and/or optimising jobs, academic (un)employment and job mobility, workforce attraction and improvement of employment conditions for different groups.

    SME and entrepreneurship: strengthening SME capacities, boosting entrepreneurial activities in different sectors and for different groups, supporting social entrepreneurship, creating business support/advisory systems for start-ups/spin-offs/incubators, improving the competitiveness of SMEs, and promoting new business processes.

    Community integration and common identity projects that build identity, create a more cohesive society, promote positive relations through an increased provision of shared spaces and services.

    Demographic change and immigration is about projects tackling major societal challenges like demographic change in different areas and migration, in particular, aging society (active aging, best agers, silver economy strategies) and related new public services (adaptation of key services and infrastructure), social and spatial segregation, and brain drain. Also all topics on migration (policy tools, strategic planning, integration).

    All projects where ICT has a significant role, including tailor-made ICT solutions in different fields, as well as digital innovation hubs, open data, Internet of Things; ICT access and connecting (remote) areas with digital infrastructure and services; services and applications for citizens (e-health, e-government, e-learning, e-inclusion, etc.); services and applications for companies (e-commerce, networking, digital transformation, etc.).

    This is about the mitigation and management of risks and disasters, and the anticipation and response capacity towards the actors regarding specific risks and management of natural disasters, for example, prevention of flood and drought hazards, forest fire, strong weather conditions, etc.. It is also about risk assessment and safety.

    Education and training projects on expanding educational opportunities, reducing barriers in the field of education, improving higher education and lifelong learning, training and labour mobility, educational networks, higher vocational education, common learning programmes.

    Topics on energy management, energy-saving methods, evaluating energy efficiency measurements, energy rehabilitation/efficiency in buildings / public infrastructure, promotion of energy efficiency, cooperation among experienced energy efficiency firms, institutions and local administrations, co-generation.

    Projects focussing on wind, solar, biomass, hydroelectric, geothermal and other renewable energy, increasing the production of sustainable renewable energy and improving research capacities in biomass. Also projects focussing on storage and management of renewable energy, new technologies, sustainable regional bioenergy policies and financial Instruments for investments on renewable energy.

    Social projects concerning people with disabilities and excluded groups; enhancement of the capacity of children, young people, women and elderly; creation of infrastructure to improve access for disabled people, integration of socially vulnerable people; innovate in the care of victims of gender violence, social inclusion of women, etc.

    This deals with the development of health and social services and improved accessibility and efficiency for different groups (elderly, children, etc.). It is also about new healthcare models and medical diagnosis and treatments (dementia, cancer, diabetes, etc.), hospitals, care management, and rare diseases, as well as improving wellbeing and promoting sports.

    Projects about (organised) crime, efficient and secure borders, such as enhancing the effectiveness of the police in the prevention of drug crimes, the development of safety services, or tackling security and organised crime issues.

    Activities related to:

    • Transport and mobility covering all sorts of transport (incl. urban transport) and mobility.
    • Improving transport connections dealing with traffic and/or transport connections, rehabiliation/modernisation, better connectivity, improving accessibility/connections, but also public transport.
    • Multimodal transport and logistics and freight transport focusing on using different means of transport, developing multimodal connections, optimising intermodal transport chains; offering multimodal logistics solutions and providing access to clean, efficient and multimodal transport corridors and hubs; establishing cooperation among logistic centres and developing multimodal mobility strategies.

    Activities related to:

    • urban development, such as planning and design of cities and urban areas, urban renewal, urban-rural links (climate, sustainable mobility, water efficiency, participation, sustainable land use, smart cities, public urban areas, regeneration)
    • regional planning and development, such as the implementation of regional development policies/instruments and programmes, sustainable land use management plans, integrated regional action plans, spatial planning, and marine protected area management.
    • rural and peripheral development, referring to remote, sparsely populated areas, rural community development, and rural economics, in particular access to remote areas and policies for rural areas.
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Call key data

Prevention and Preparedness Projects

Funding Program

Union Civil Protection Mechanism Funds

Call number

UCPM-2025-KAPP-PVPP

deadlines

Opening
04.02.2025

Deadline
29.04.2025 17:00

Funding rate

90%

Call budget

€ 10,000,000.00

Estimated EU contribution per project

between€ 400,000.00 and € 1,000,000.00

Link to the call

ec.europa.eu

Link to the submission

ec.europa.eu

Call content

short description

Activities funded under this topic should complement or link to European Union or previous UCPM initiatives, as well as national, sub-national, and local initiatives, particularly with challenging dimensions such as emerging disaster risks and the complexities associated with prolonged emergencies or concurrent disasters. Results should be presented in a way to support their adaptation and implementation by other stakeholders. Outputs such as training materials or IT tools should be designed with a low adoption threshold, in mind, thereby encouraging stakeholder uptake.

Call objectives

In order to contribute to achieving the above general objective, applicants can select one or several of the following topic priorities.

Priority 1: Improving risk assessment, anticipation, and disaster risk management planning

DRM strategies will only entirely address the risks a country faces with an assessment that takes into account climate change, cross-border risks emerging risks, cascading effects, high impact low probability risks, and exposed or vulnerable areas and groups, including persons with disabilities. This priority aims at enhancing the eligible entities’ capability to identify and assess relevant disaster risks with potential transboundary/trans-European and cross-sectoral impacts and use that information to reinforce disaster prevention and preparedness activities.

This priority correlates with the Union disaster resilience goal No. 1: ‘Anticipate - Improving risk assessment, anticipation and DRM planning’.

Priority 2: Increasing risk awareness and preparedness of the population

Population plays an important role in disaster prevention and preparedness and citizens are usually the first responders to disasters. National, sub-national and local authorities should cooperate, together with the private sector and civil society organisations, to i) increase disaster risk awareness and understanding of the population, ii) fostering a culture of risk prevention and preparedness to risks, iii) create favourable conditions for individuals to actively engage in DRR/DRM activities.

Evidence-based risk information and communication, as well as education activities, targeted to the public –including vulnerable groups and persons with disabilities– are effective tools to raise risk awareness, preparedness and contribute to response measures.

This priority correlates with the Union disaster resilience goal No. 2: ‘Prepare - Increasing risk awareness and preparedness of the population’.

Priority 3: Enhancing early warning

Early warning systems are key elements for disaster risk reduction and climate change adaptation. In the wake of the Covid-19 crisis and with the recent extreme weather events and cascading impacts across sectors, the importance of advanced multi-hazard and risk warnings has never been more widely acknowledged. Although in Europe there is considerable experience with early warning systems, especially for weather and climate-related hazards, recent disasters have shown that more effort and collaboration is necessary. This would include the use of new technologies, such as Artificial Intelligence, in order to be able to process large volumes of data in a timely fashion, appropriate for emergency management.

This priority correlates with the Union disaster resilience goal No. 3: ‘Alert - Enhancing early warning’.

Priority 4: Ensuring a robust civil protection system by strengthening institutional preparedness and individual capacity

Ensuring a robust civil protection system plays a crucial part in efficiently meeting the demands placed on civil protection and DRM authorities, in particular during and after a disaster, when society needs them most. Increasing complexities during disasters, changing parameters as a result of climate change and the ever-growing risk of concurrent disasters or prolonged emergencies, require institutions with a role in DRM to adapt and prepare themselves accordingly.

Proposals addressing this priority of the call will be able to place their focus on activities aimed at advancing preparedness, both within and between organisations, sectors and borders, especially in the context of applying lessons learnt to existing structures and processes. Activities can aim to encourage or even institutionalise cooperation between different stakeholders, including the general public, improve communication, information management and facilitate the transfer of knowledge or integrate new approaches and innovative research in the interest of increasing preparedness at an institutional level. In addition, this priority will focus on developing skills, expanding relevant knowledge, and improving capacity and performance of individual experts or functional groups. As a result, the gained knowledge and experience should be applied nationally, bilaterally or internationally in a way that benefits the UCPM in the disaster risk prevention, preparedness or response activities.

This priority correlates with the Union disaster resilience goal No. 5: ‘Secure – Ensuring a robust civil protection system’.

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Expected effects and impacts

Priority 1. Improving risk assessment, anticipation, and disaster risk management planning

Project activities and outputs should lead to the achievement of at least one of the following outcomes:

  • Improved understanding and knowledge of current and future disaster risks and of risk drivers.
  • Harmonised multi-country risk assessments for identified shared risks are developed and/or improved along with the recommendations on the follow-up steps.
  • Improved sharing of risk data and risk analysis.
  • Enhanced quantification and sharing of disaster loss and damage data, using internationally agreed indicators (e.g., the targets of the Sendai framework for Disaster Risk Reduction).
  • Improved cross-border and multi-country cooperation and strengthened exchange of knowledge on risk assessment and risk management planning, including climate-related risks, cross-border risks, emerging risks, cascading effects, high impact low probability risks.
  • Enhanced availability of tools and guidelines on risk assessment and risk management planning – including artificial intelligence and machine learning.

The project outputs shall be chosen from the following list:

  • Improved or new risk assessment methodologies of relevance for the UCPM, including to measure and/or enhance the understanding of the impact of current and future disasters.
  • Improved or new DRM planning tools.
  • Harmonised multi-country risk management plans or action plans for one or more risks (identified in a multi-cross risk assessment) are developed and/or further improved.
  • ‘Build-back better’ tools and guidelines, including cost-benefit analysis tools, feasibility studies for green prevention solutions (including nature-based solutions), and considering climate adaptation, climate mitigation and disaster risk reduction.
  • Agreements, working procedures, methodologies, etc., required to establish a functioning cross-border network of competent authorities at national and sub-national level for specific risks.
  • Open-source IT platforms for data-sharing.
  • Improved or new methodologies for disaster loss data collection across borders.

Priority 2. Increasing risk awareness and preparedness of the population

Project activities and outputs should lead to the achievement of at least one of the following outcomes:

  • Enhanced personal and household preparedness for disasters across the EU.
  • Enhanced evidence-based knowledge, understanding and awareness of disaster risks.
  • Improved sharing of risk information and development of a culture of risk prevention and preparedness.
  • Strengthened participation of volunteers and civil society in DRM, including youth, vulnerable groups, and persons with disabilities.
  • Enhanced availability of tools and guidelines on increasing risk awareness.
  • Strengthened community engagement in the process of disaster resilience building.

The project outputs shall be chosen from the following list:

  • Improved or new multi-risk awareness raising methodologies for various DRM stakeholders.
  • Compilation of good practices and knowledge in the field of risk communication and risk awareness.
  • Awareness raising and risk education products, such as media campaigns, including social media, open-source platforms, augmented reality, or other.
  • Awareness raising and risk education platforms and events (virtual and face-to-face).
  • Training modules, tools, guidelines, and methodologies aimed to improve individual and household preparedness.
  • Training and educational modules, tools, guidelines, and methodologies aimed at raising risk awareness and enhancing the culture of preparedness amongst the population, for the general public or specific groups, including vulnerable groups and persons with disabilities.

Priority 3. Enhancing early warning

Project activities and outputs should lead to the achievement of at least one of the following outcomes:

  • Improved multi-country early warning and information systems and linkage with the Emergency Response Coordination Centre (ERCC) and the Copernicus Emergency Management Service (CEMS).
  • Strengthened integration of early warning systems in decision making at various levels, including at individual and organisational levels.
  • Increased understanding of early warning messages among the general public or specific groups, including vulnerable groups and persons with disabilities.
  • Enhanced availability of tools and guidelines on improved risk communication.
  • Improved integration of community needs and behavioural characteristics into early warning systems.

The project outputs shall be chosen from the following list:

  • Improved systems for hazard monitoring, forecasting and prediction, including through the use of new technologies.
  • Mechanisms and procedures for information sharing with the ERCC and for a better integration of early warning systems in decision making at various levels.
  • User manuals for early warning systems.
  • Methodologies and applications of hazard mapping for early warning systems.
  • International standards and protocols for warnings.
  • Tools and guidelines on crisis communication and public warning, considering specific needs of the population (for instance, multi-lingual communities, vulnerable groups, including persons with disabilities, etc.).
  • Guidelines on the implementation of an “all-of-society” approach in early warning.

Priority 4. Ensuring a robust civil protection system by strengthening institutional preparedness and individual capacity

Project activities and outputs should lead to the achievement of at least one of the following outcomes:

  • Development of solutions to integrate lessons learnt, at organisational and/or individual level, into existing structures and processes.
  • Integration of a broader range of stakeholders such as science and research, political and technical decision makers or the general public into preparedness and capacity strengthening activities.
  • Strengthened relationships between stakeholders already being part of the DRM community while broadening the communities' reach into other sectors.
  • Facilitated transfer of research and innovation outcomes into civil protection and DRM planning and operations through agile learning and feedback mechanisms.
  • Development and sharing of knowledge and capabilities at organisational and systemic levels or at individual level, against critical/common risks (floods, wildfire, earthquakes, CBRN, medical emergencies and marine pollution), new emerging risks (conflict and hybrid threat), prolonged emergencies or concurrent disasters.
  • Identification and showcasing of relevant capacity-development activities at national, sub-national and local levels that could be applied in other contexts.

Activities that support the development of capabilities of existing or new response capacities, changes in their terms of deployment as well as the availability of new technologies and response methods. The project outputs shall be chosen from the following list:

  • Analyses, feasibility studies, background studies, ex-ante evaluations for scenario-based capacity-development and applied science activities.
  • Scenario frameworks, manuals, guidelines and planning tools, action plans, evaluation reports, trainings and other analytical products on developed, tested and assessed disaster risk scenarios.
  • Proposals on integrating scenario-based capacity-development and applied science activities into the existing UCPKN activities.
  • Information Technology (IT) tools, processes, and methodologies for collecting, processing, creating and disseminating information.
  • Development of training modules and corresponding training materials to build relevant skills for changing work environment in DRM.
  • Guidance material for translating lessons learnt into existing learning initiatives.
  • Guidance material for the integration of innovative capabilities in response capacities, including innovative technical, methodological, organisational, or procedural approaches.

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Expected results

Under Priority 1 (Improving risk assessment, anticipation, and disaster risk management planning), this call for proposals will co-finance activities that aim to assess and quantify risks and/or prepare management plans for risks with a multi-country or cross-border impact. Proposals could either build on and/or expand existing risk assessments and risk management plans, or they could develop new risk assessment or plans. In addition, proposals aiming to enhance the availability of tools and guidelines on risk assessment, disaster loss data analysis, and risk management planning are also encouraged. Projects under this priority should follow a multi-hazard approach.

Under Priority 2 (Increasing risk awareness and preparedness of the population), this call for proposals co-finances activities that aim to enhance risk awareness, understanding and preparedness of the population, including through increasing the overall level of risk awareness, prevention and preparedness of individuals and communities , improving public access to disaster risk information, and enhancing the culture of risk prevention, self-protection, readiness and pro-active engagement of citizens. Proposals aiming to increase the availability of tools and guidelines on raising citizens’ awareness on disaster risks are also eligible.

Under Priority 3 (Enhancing Early Warning), this call for proposals will co-finance activities that aim to build and improve forecasting, detection and monitoring capabilities, as well as public warning and alert systems. Proposals should demonstrate that they build on previous efforts or that there is an identified gap for the action. Proposals which promote the use of new technologies, such as Artificial Intelligence or Machine Learning, are also encouraged.

Under Priority 4 (Ensuring a robust civil protection system by strengthening institutional preparedness and individual capacity), this call for proposals will co-finance integrated projects that aim to strengthen the ability of institutions tasked with civil protection or DRM to effectively prepare for future disasters. The activities can focus on any or all of the following aspects: identifying institutional preparedness gaps, developing strategies to overcome identified gaps, as well as investigating the efficiency of new or existing tools, methodologies and approaches. In addition, it will co-finance projects seeking to support civil protection and DRM actors by funding activities that improve the capacity of individual experts or functional groups to react during disasters. The focus of the activities should lie on expanding knowledge, skills and performance in order to strengthen capacity at an individual scale. Projects can focus on any or all of the following elements: gathering of knowledge and good practices from different DRM stakeholders, integrating input from science and research institutions into knowledge sharing activities relevant for DRM, elaboration of methodologies for skill and knowledge transfer as well as the development and implementation of specific activities. Activities may also focus on integrating lessons learnt from recent emergencies into capacity strengthening initiatives.

Projects under this priority can include but are not limited to any of the following activities:

  • Research and studies (scoping, comparative, feasibility), qualitative analyses,
  • Scenario-building,
  • Awareness-raising and communication for preparedness activities,
  • Guidance material, Standard Operating Procedure (SOP) templates,
  • Trainings (modular, training of trainers, pilot trainings, vocational educational training in the area of civil protection and DRM),
  • Exposure and exchange visits and other mobility activities, coaching and mentorship,
  • Development, testing and support to uptake of new or adaptation of existing technologies and IT tools, including those reducing the environmental impact of civil protection activities,
  • Workshops, seminars and conferences,
  • Small scale exercises to test methods/solutions, simulations.

For the above priorities, the active involvement of end-users in the proposal conception and implementation is recommended. End-users may be DRM authorities at various levels, civil society organisations, private companies, and other stakeholders in the eligible countries.

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Eligibility Criteria

Regions / countries for funding

EU Member States, Overseas Countries and Territories (OCT)
Moldova (Moldova), Albania (Shqipëria), Armenia (Հայաստան), Azerbaijan (Azərbaycan), Bosnia and Herzegovina (Bosna i Hercegovina / Босна и Херцеговина), Georgia (საქართველო), Iceland (Ísland), Israel (ישראל / إِسْرَائِيل), Kosovo (Kosova/Kosovë / Косово), Montenegro (Црна Гора), Morocco (المغرب), North Macedonia (Северна Македонија), Norway (Norge), Serbia (Srbija/Сpбија), Tunisia (تونس /Tūnis), Türkiye, Ukraine (Україна)

eligible entities

Education and training institution, International organization, Non-Profit Organisation (NPO) / Non-Governmental Organisation (NGO), Other, Private institution, incl. private company (private for profit), Public Body (national, regional and local; incl. EGTCs), Research Institution incl. University, Small and medium-sized enterprise (SME)

Mandatory partnership

Yes

Project Partnership

Proposals must be submitted by a consortium consisting of at least three beneficiaries from a minimum of three different eligible states.

The project coordinator must be an entity from a UCPM Member/Participating State.

Affiliated entities are not counted towards the minimum consortium requirements.

Reminder: Only entities from EU Member States, UCPM Participating States, IPA States, European Neighbourhood States and International Organisations are eligible. International organisations may work in cooperation with entities from EU Member and UCPM Participating States but cannot act as lead consortium partner nor does their participation count for the “minimum number of entities” above-mentioned.

The proposal needs to show that a meaningful contribution to the project is made by all of the beneficiaries participating in the consortium, which ensure that the minimum eligibility criteria are met, and to demonstrate that activities and results will be developed jointly in partnership. All the proposals, regardless of the composition of the consortium, must demonstrate relevance and added value for the UCPM.

Financial support to third parties is not allowed.

In order to be eligible, the applicants (beneficiaries and affiliated entities) must:

  • be legal entities (public or private bodies)
  • be established in one of the eligible countries, i.e.:
    • EU Member States (including overseas countries and territories (OCTs))
    • Participating States in the UCPM: Albania, Bosnia and Herzegovina, Iceland, Moldova, Montenegro, North Macedonia, Norway, Serbia, Türkiye and Ukraine.
    • Instrument for Pre-Accession (IPA) beneficiary countries not participating in the UCPM: Kosovo(*)
    • European Neighbourhood Policy countries not participating in the UCPM: East (Armenia, Azerbaijan, Georgia) and South (Algeria, Egypt, Israel, Jordan, Lebanon, Libya, Morocco, Palestine and Tunisia).

Other entities may participate in other consortium roles, such as associated partners, subcontractors, third parties giving in-kind contributions, etc. (see section 13 of the call document).

other eligibility criteria

Specific cases

Natural persons — Natural persons are NOT eligible (with the exception of self-employed persons, i.e. sole traders, where the company does not have legal personality separate from that of the natural person).

International organisations — International organisations are eligible. The rules on eligible countries do not apply to them.

Entities without legal personality — Entities which do not have legal personality under their national law may exceptionally participate, provided that their representatives have the capacity to undertake legal obligations on their behalf, and offer guarantees for the protection of the EU financial interests equivalent to that offered by legal persons.

EU bodies — EU bodies (with the exception of the European Commission Joint Research Centre) can NOT be part of the consortium.

Associations and interest groupings — Entities composed of members may participate as ‘sole beneficiaries’ or ‘beneficiaries without legal personality’. Please note that if the action will be implemented by the members, they should also participate (either as beneficiaries or as affiliated entities, otherwise their costs will NOT be eligible).

Countries currently negotiating association agreements — Beneficiaries from countries with ongoing negotiations (see list above) may participate in the call and can sign grants if the negotiations are concluded before grant signature (with retroactive effect, if provided in the agreement).

Additional information

Topics

Administration & Governance, Institutional Capacity & Cooperation, 
Disaster Prevention, Resilience, Risk Management

Relevance for EU Macro-Region

EUSAIR - EU Strategy for the Adriatic and Ionian Region, EUSALP - EU Strategy for the Alpine Space, EUSBSR - EU Strategy for the Baltic Sea Region, EUSDR - EU Strategy for the Danube Region

UN Sustainable Development Goals (UN-SDGs)

project duration

24 months

Additional Information

Proposals must be submitted electronically via the Funding & Tenders Portal Electronic Submission System (accessible via the Topic page in the Search Funding & Tenders section). Paper submissions are NOT possible.

Proposals (including annexes and supporting documents) must be submitted using the forms provided inside the Submission System ( NOT the documents available on the Topic page — they are only for information).

Proposals must be complete and contain all the requested information and all required annexes and supporting documents:

  • Application Form Part A — contains administrative information about the participants (future coordinator, beneficiaries and affiliated entities) and the summarised budget for the project (to be filled in directly online). (New!): Please note that in ‘Section 1: General Information’, under 'Free Keywords,' applicants are encouraged to use keywords from the 'List of Keywords for the UCPM 2025 Calls for Proposals' (available in the UCP Knowledge Network platform) where possible. Additional keywords reflecting the proposal's specific characteristics may also be included.
  • Application Form Part B — contains the technical description of the project (to be downloaded from the Portal Submission System, completed and then assembled and re-uploaded as PDF in the system)
  • mandatory annexes and supporting documents (to be uploaded as PDF files/included in Part B):
    • Detailed budget table (mandatory excel template available in the Submission System)
    • CVs (standard) of core project team
    • Activity reports of last year (all participants) (not applicable to public bodies, Member State authorities, international organisations, private higher education institutions that have been established for more than 5 years)
    • List of previous projects (key projects for the last 4 years) (dedicated section included in Part B)
    • Letter of support from the competent national civil protection authority of the country of each partner participating in the consortium that will receive the EU grant, namely, beneficiaries and affiliated entities. Participants which themselves are the national authority are exempted from submitting this document. Only letters submitted from the competent civil protection authority acting at national level will be accepted. This requirement also applies to proposals dealing with a particular hazard (for instance, marine pollution), for which authorities other than the national civil protection authority may be responsible. Guidance on the information to be provided to the national authority when seeking endorsement is available here (specific word template available in the Submission System)
    • (New!) Annex of key performance indicators (KPIs). To help measure outputs and impacts of the Commission’s intervention through this Call for proposals, a set of common project indicators have been defined. The set of KPIs is available in the UCP Knowledge Network platform. Applicants are requested to provide their targets to those indicators relevant for the proposal and submit the filled in form with the application. The chosen indicators must be coherent with the description provided in sections 1.2 and 2.5 of the application form. Data on realised indicator values will be collected from beneficiaries as part of one deliverable in the last month of the project execution.

Your application must be readable, accessible and printable. Proposals are limited to 50 pages (Part B), excluding annexes. Evaluators will not consider any additional pages.

Call documents

UCPM-2025-KAPP-PVPPUCPM-2025-KAPP-PVPP(431kB)

Contact

DG ECHO - UCPM
ECHO-CP-P&P@ec.europa.eu
Website

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