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Call key data
Support to Ukraine and Moldova border regions
Funding Program
European Regional Development Fund
Call number
ERDFTA-2024-SUPPORTUMBR
deadlines
Opening
04.12.2024
Deadline
04.02.2025 17:00
Funding rate
100%
Call budget
€ 2,000,000.00
Estimated EU contribution per project
€ 2,000,000.00
Link to the call
Link to the submission
Call content
short description
This call aims to provide support to Ukraine and Moldova border regions through the development of structural cooperation for the implementation of joint activities.
Call objectives
The objective is to enhance administrative capacity of Ukrainian and Moldovan public sector authorities and civil society organisations from Ukraine and Moldova in the border area, through their active participation in a specific cross-border cooperation mechanism mirroring the selection and implementation of projects of limited financial volume under Article 25 of the Interreg Regulation (hereinafter ‘Interreg’).
The proposals submitted by the applicants to this call must ensure the objective is achieved via the establishment of a steering committee, in compliance with the partnership principle as defined in Article 8 of the Common Provisions Regulation (hereinafter ‘CPR’) , which will in turn select projects of limited financial volume and provide sub-grants for their realisation (referred to as ‘financial support to third parties’ in section 6 of the call document) for the development of cross-border cooperation between Ukraine and Moldova.
In this way, this technical assistance action will operate in a similar manner to an Interreg cross-border cooperation programme between Ukraine and Moldova.
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Expected effects and impacts
With this action, the local and regional authorities, municipalities, civil society organisations and other stakeholders will increase their capacities and knowledge in preparing and delivering cross-border cooperation projects. The stakeholders will gain experience with the EU cohesion policy approach towards regional development, and they will themselves implement a series of joint cross-border projects to improve the social, territorial and economic cohesion of the cross-border area between Ukraine and Moldova.
Expected results
The activities are mainly twofold: 1) establish a mechanism involving local and regional authorities, municipalities or civil society organisations from Ukraine and Moldova on an equal basis with the aim of selecting joint cross-border projects, 2) implement, monitor and promote the implementation of joint cross-border projects of limited financial volume.
The successful grant beneficiary will be expected to deliver the following activities:
- Activities related to the establishment of an organisational structure under the responsibility of the grant beneficiary that will implement the preparation, delivery, promotion and monitoring of cross-border cooperation projects between Ukraine and Moldova.
- Activities related to the establishment of a steering committee (mirroring the composition of monitoring committee in Interreg cooperation programmes as provided for in Article 29 Interreg).
- Communication activities linked to the publication of information on the possibility to receive support for joint projects in line with the decision of the steering committee.
- Activities related to the development of a detailed manual for applicants in the national languages that will include inter alia the scope of eligible activities, the procedure of project selection, the selection criteria, conditions for project implementation, monitoring and visibility.
- Activities related to continuous technical support to applicants during preparation of their cross-border project proposals with a view to developing joint Ukrainian and Moldovan projects having a cross-border impact benefitting the cross-border area as set out in section 2.
- Activities related to the preparation of the work of the steering committee, in particular the preparation of documents linked to the sub-granting (the drafting of the call for proposals with conditions for selection and funding; the publication of the call and the promotion/visibility of the call); the preparation for the assessment/evaluation of the submitted project proposals and check of their compliance with the predefined selection criteria, and the creation of a ranking list of projects that will be supported by the available budget; the conclusion of contracts with successful project partners and provision of the pre-determined financial support (payments) to third entities and arrangements to provide continuous support during implementation of projects, including meeting deadlines and delivering contractual outputs. This includes also the establishment of proper financial management procedures to ensure financial flows towards the selected project partners, control and audit of the use of EU funds.
- Activities related to the monitoring of implementation of the selected projects for sub-grants, the adequate audit trail and the final reporting on the implementation of this action.
- Production of analysis and publications for the dissemination of the results of the action, namely fostering its multiplication effect.
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Eligibility Criteria
Regions / countries for funding
Moldova (Moldova), Ukraine (Україна)
eligible entities
Education and training institution, International organization, Non-Profit Organisation (NPO) / Non-Governmental Organisation (NGO), Other, Private institution, incl. private company (private for profit), Public Body (national, regional and local; incl. EGTCs), Research Institution incl. University, Small and medium-sized enterprise (SME)
Mandatory partnership
No
Project Partnership
In order to be eligible, the applicants (beneficiaries and affiliated entities) must:
- be legal entities (public or private bodies)
- be established in one of the eligible countries, i.e.:
- EU Member States (including overseas countries and territories (OCTs))
- non-EU countries:
- Ukraine
- Republic of Moldova
- not be authorities in charge of the implementation of cohesion policy within the meaning of Article 71 of the CPR Regulation 2021/1060.
Specific cases
Natural persons — Natural persons are NOT eligible (with the exception of self-employed persons, i.e. sole traders, where the company does not have legal personality separate from that of the natural person).
International organisations — International organisations are eligible. The rules on eligible countries do not apply to them.
Entities without legal personality — Entities which do not have legal personality under their national law may exceptionally participate, provided that their representatives have the capacity to undertake legal obligations on their behalf and offer guarantees for the protection of the EU financial interests equivalent to that offered by legal persons.
EU bodies — EU bodies (with the exception of the European Commission Joint Research Centre) can NOT be part of the consortium.
Associations and interest groupings — Entities composed of members may participate as ‘sole beneficiaries’ or ‘beneficiaries without legal personality’. Please note that if the action will be implemented by the members, they should also participate (either as beneficiaries or as affiliated entities, otherwise their costs will NOT be eligible).
Countries currently negotiating association agreements — Beneficiaries from countries with ongoing negotiations for participating in the programme (see list of participating countries above) may participate in the call and can sign grants if the negotiations are concluded before grant signature and if the association covers the call (i.e. is retroactive and covers both the part of the programme and the year when the call was launched).
other eligibility criteria
The action aims at funding a) the establishment and functioning of an operational steering committee composed of relevant Ukrainian and Moldovan public sector authorities and civil society organisations; b) the delivery of tasks linked to the support of development of cross-border cooperation between Ukraine and Moldova; and c) the financial support to third parties for the delivery of projects.
The territorial scope of the action aims to cover the cross-border region between Moldova and Ukraine. This “cross-border area” will include the whole country of Moldova and the following oblasts of Ukraine: Chernivtsi, Khmelnytskyy, Vinnytsya, Odessa, and where justified, the following oblasts: Cherkassy, Kirovohrad, Mykolayiv. Third parties from other oblasts of Ukraine may participate in sub-grants provided that their contribution benefits the cross-border area as defined above.
The eligible themes related to the objectives of this call are those defined in the cohesion policy regulatory framework, namely the policy objectives listed in Article 5 CPR and the Interreg specific objectives in Article 14 Interreg Regulation.
Financial support to third parties shall be provided to the largest possible extent: the majority of projects should receive funding up to EUR 10,000, while a smaller number of projects, when justified by their nature and objectives, may be granted up to EUR 50,000. The number of projects in each group cannot be defined in advance, as it will be dependent on the project applications received.
Financial support to third parties is allowed for grants under the following conditions:
- the calls must be open, published widely and conform to EU standards concerning transparency, equal treatment, conflict of interest and confidentiality
- the calls must remain open for at least two months
- the outcome of the call must be published on the participants’ websites, including a description of the selected projects, award dates, project durations, and final recipient legal names and countries
- the calls must have a clear European dimension.
- financial support to third parties is to be provided to projects which have a cross-border nature and benefit the cross-border area as per section 2. Specific thematic delimitation will be further decided on by the steering committee to be set up in the context of this action. Financial support to third parties should not exceed EUR 50 000 per project and should be provided in different tranches, including pre-financing to allow sufficient liquidity to partners. The majority of financial support to third parties will be up to EUR 10 000 and a smaller number projects, when justified by their nature and objectives, may be granted up to EUR 50 000.
Additional information
Topics
Relevance for EU Macro-Region
EUSDR - EU Strategy for the Danube Region
UN Sustainable Development Goals (UN-SDGs)
project duration
48 months
Additional Information
Proposals must be submitted electronically via the Funding & Tenders Portal Electronic Submission System (accessible via the Topic page in the Search Funding & Tenders section). Paper submissions are NOT possible.
Proposals (including annexes and supporting documents) must be submitted using the forms provided inside the Submission System (NOT the documents available on the Topic page — they are only for information).
Proposals must be complete and contain all the requested information and all required annexes and supporting documents:
- Application Form Part A — contains administrative information about the participants (future coordinator, beneficiaries and affiliated entities) and the summarised budget for the project (to be filled in directly online)
- Application Form Part B — contains the technical description of the project (to be downloaded from the Portal Submission System, completed and then assembled and re-uploaded)
- Mandatory annexes and supporting documents (templates available to be downloaded from the Portal Submission System, completed, assembled and re-uploaded):
- detailed budget table: not applicable
- CVs (standard) of core project team
- activity reports of last year
- list of previous projects (key projects for the last 4 years) (template available in Part B)
Proposals are limited to maximum 70 pages (Part B).
Call documents
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