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Call key data
Call for proposal: action grants to contribute to the organisations of conference and events
Funding Program
EU4Health programme 2021-2027
Call number
EU4H-2024-PJ-03-7
deadlines
Opening
16.09.2024
Deadline
21.01.2025 23:00
Funding rate
60-80 %
Call budget
€ 450,000.00
Estimated EU contribution per project
€ 150,000.00
Link to the call
Link to the submission
Call content
short description
The objective of this action is to support the organisation of not-for-profit, Union-wide high-level science-policy-society events that bring together all interested parties such as citizens, patients, practitioners, scientists, policy makers from local, regional, and Union level. The events will cover important health topics that are related to the Union’s health priorities, and thereby contribute to the development and implementation of the European Health Union.
Call objectives
These conferences are an opportunity for discussion on how to work better together at Union level on one or more health-related topics and will involve Member States, third countries associated to the EU4Health Programme and relevant stakeholders to exchange information and good practices on relevant topics in the field of public health.
Grants may be awarded to support the organisation of conferences and events that correspond to the general or specific objectives and the priorities of the EU4Health Programme and which have a Union-wide dimension.
Activities that can be funded (scope):
The proposal should cover one or more strands of the annual work programme and have clearly defined specific objectives. The thematic areas and sub-areas to be covered may include one or more of the below mentioned topics:
- health care systems and workforce including in relation to demographic changes;
- One health approach;
- pharmaceuticals;
- digital transition across health challenges.
Priority will be given to proposals covering several types of the above topics in several Member States, and beyond the EU where necessary.
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Expected effects and impacts
This action will involve public or private entities with expertise on organising events in public health domain topics.
Applicants must clearly describe the expected number and profile/function of target participants in the event, including their distribution by Member States or third countries associated to the EU4Health Programme, organisation and type of expertise.
The Commission considers that proposals requesting a contribution of EUR 150 000 would allow this specific challenge to be addressed appropriately. This does not prevent applicants to submit proposals requesting a different contribution.
The events should include high level speakers, and a representative number of participants from all relevant fields of the challenges to be discussed.
The action will support communication activities addressed to the general public and/or to specific groups of people or professionals, in order to promote the European Health Union and its different initiatives.
Conferences and/or events must have a Union-wide dimension. The events will not focus on a specific condition or disease however, they will focus on current cross-cutting Union policy issues.
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Expected results
The proposals should include at least one of following activities:
- effective mobilisation of a broad audience with participation of policy makers (EU, national, regional and where necessary global levels), academia, industry, civil society including patients’ organisations and other relevant representative);
- provide a platform for a sounding board to explain EU health initiatives and health societal challenges;
- sustainable outreach activities beyond the event with multiplier effect including on social media;
- facilitate high-level policy dialogues attracting relevant health actors from different relevant sectors;
- the use of innovative approaches in running the event are a plus.
Priority will be given to proposals covering several of the above activities. Priority will be given to proposals covering several types of health challenges in several Member States and beyond the EU.
Eligibility Criteria
Regions / countries for funding
Moldova (Moldova), Iceland (Ísland), Montenegro (Црна Гора), Norway (Norge), Ukraine (Україна)
eligible entities
Education and training institution, Non-Profit Organisation (NPO) / Non-Governmental Organisation (NGO), Public Body (national, regional and local; incl. EGTCs), Research Institution incl. University
Mandatory partnership
No
Project Partnership
Applications may be either by a single applicant or a consortium (no minimum requirement).
In order to be eligible, the applicants (beneficiaries and affiliated entities) must:
- be legal entities (public or private bodies)
- be established in one of the eligible countries, i.e.:
- EU Member States (including overseas countries and territories (OCTs
- eligible non-EU countries: listed EEA countries and countries associated to the EU4Health Programme (list of participating countries)
Other entities may participate in other consortium roles, such as associated partners, subcontractors, third parties giving in-kind contributions, etc.
Applicants should be public or non-profit entities with expertise on organising events in public health domain.
Financial support to third parties is not allowed.
other eligibility criteria
Specific cases:
Natural persons — Natural persons are NOT eligible (with the exception of self-employed persons, i.e. sole traders, where the company does not have legal personality separate from that of the natural person).
International organisations — International organisations are eligible. The rules on eligible countries do not apply to them.
Entities without legal personality — Entities which do not have legal personality under their national law may exceptionally participate, provided that their representatives have the capacity to undertake legal obligations on their behalf, and offer guarantees for the protection of the EU financial interests equivalent to that offered by legal persons.
EU bodies — EU bodies (with the exception of the European Commission Joint Research Centre) can NOT be part of the consortium.
Associations and interest groupings — Entities composed of members may participate as ‘sole beneficiaries’ or ‘beneficiaries without legal personality’. Please note that if the action will be implemented by the members, they should also participate (either as beneficiaries or as affiliated entities, otherwise their costs will NOT be eligible).
European Reference Networks (ERNs) — These cover networks between healthcare providers and centres of expertise in the Member States to reinforce healthcare cooperation, in particular in the area of rare diseases, in line with the objectives set out in Article 12 of Directive 2011/24.
The costs will be reimbursed at the funding rate fixed in the Grant Agreement (60%). You can apply for a higher project funding rate (80%) if your project is of
‘exceptional utility’, i.e. concerns:
- actions where at least 30 % of the budget is allocated to Member States whose GNI per inhabitant is less than 90% of the EU average or
- actions with bodies from at least 14 Member States and where at least four are from Member States whose GNI per inhabitant is less than 90% of the EU average.
Projects should normally be maximum 12 months and will be organised in 2024 and/or 2025. The duration of the event is up to 5 calendar days.
Additional information
Topics
Relevance for EU Macro-Region
EUSAIR - EU Strategy for the Adriatic and Ionian Region, EUSALP - EU Strategy for the Alpine Space, EUSBSR - EU Strategy for the Baltic Sea Region, EUSDR - EU Strategy for the Danube Region
UN Sustainable Development Goals (UN-SDGs)
project duration
max. 12 months
Additional Information
Proposals must be submitted electronically via the Funding & Tenders Portal Electronic Submission System (accessible via the Topic page in the Search Funding & Tenders section). Paper submissions are NOT possible. Proposals (including annexes and supporting documents) must be submitted using the forms provided inside the Submission System.
Proposals must be complete and contain all the requested information and all required annexes and supporting documents:
- Application Form Part A — contains administrative information about the participants (future coordinator, beneficiaries and affiliated entities) and the summarised budget for the project (to be filled in directly online)
- Application Form Part B — contains the technical description of the project (to be downloaded from the Portal Submission System, completed and then assembled and re-uploaded)
- mandatory annexes and supporting documents (templates available to be downloaded from the Portal Submission System, completed, assembled and re-uploaded):
- detailed budget table/calculator
- CVs (standard) of core project team
- list of previous projects (key projects for the last 4 years) (template available in Part B)
In addition to the previous mentioned mandatory annexes and supporting documents for topic EU4H-2024-PJ-03-7 — Call for proposals: action grants to contribute to the organisations of conference and events - (OA-g-24-79)
- Website addresses for the previous conferences. If the conference website is not online, a summary report of each of the conferences should be provided;
- Draft programme of the conference to be held;
- Statutes of the applicant(s); Declaration of absence of conflict of interest from industry (free format).
Proposals are limited to maximum 70 pages (Part B). Evaluators will not consider any additional pages.
Call documents
Call document EU4H-2024-PJ-03Call document EU4H-2024-PJ-03(1331kB)
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