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Call key data
Demand-led innovation through public procurement
Call number
HORIZON-CL3-2024-SSRI-01-01
deadlines
Opening
27.06.2024
Deadline
20.11.2024 17:00
Funding rate
100%
Call budget
€ 10,500,000.00
Estimated EU contribution per project
€ 5,250,000.00
Link to the call
Link to the submission
Call content
short description
End-users and public procurers from several countries are invited to send proposals for launching a Pre-Commercial Procurement action for the acquisition of R&D services for the development of innovative civil security technology solutions.
Call objectives
The proposals should build on the outcomes of CSA projects funded under previous work programmes aimed at creating Stronger grounds for pre-commercial procurement of innovative security technologies [for example, topic HORIZON-CL3-2022-SSRI-01-03: Stronger grounds for pre-commercial procurement of innovative security technologies.]. The successful proposals could therefore give continuity to the works initiated by those CSA projects.
The proposals are expected to provide clear evidence on a number of aspects in order to justify and de-risk the PCP action, including:
- That the challenge is pertinent and that indeed a PCP action is required to complete the maturation cycle of certain technologies and to compare different alternatives;
- That there is a consolidated group of end-users and procurers with common needs and requirements which are committed to carry out a PCP action in order to be able to take an informed decision on a future joint procurement of innovative solutions;
- That there is a quantifiable and identifiable community of potential buyers (including and beyond those proposed as beneficiaries in the proposal) who would share to a wide extent the common needs and requirements defined and who could be interested in exploring further joint-uptake of solutions similar to those developed under the PCP, should these prove to be technologically mature and operationally relevant by the end of the project;
- That the state of the art and the market (including research) has been explored and mapped to the needs, and that there are different technical alternatives to address the proposed challenge;
- That the PCP tendering process is clear, that a draft planning has been proposed and that the supporting documentation and administrative procedures will be ready in due time in order to launch the call for R&D services according to the PCP rules.
- That there is a commitment to pursue the exploitation of results beyond the end of the project through engagement with stakeholders and implementation of exploitation strategies towards future uptake.
The open market consultations required prior to launching the PCP call for tenders must have taken place in at least three EU Member States. Market consultations conducted during the previous CSA projects can be used if this requirement is fulfilled, and if it is justified that: i) their purpose was enough to guarantee the viability of the procurement and; ii) that the state-of-the-art has not changed since they were conducted.
In relation with the PCP tendering process, the applicants should clarify how they intend to guarantee that:
- The principles of the EU Directive for public procurement and in particular with the provisions related to PCP will be duly respected;
- Conflict of interests will be avoided, including through the ineligibility of bids from technology providers who are also beneficiaries of the project or who have been beneficiaries of the previous CSA projects;
- The confidentiality of the intellectual property of potential bidders will be protected;
- The technology developments to be conducted in the PCP will be done in compliance with European societal values, fundamental rights and applicable legislation, including in the area of free movement of persons, privacy and protection of personal data;
- In developing technology solutions, societal aspects (e.g. perception of security, possible side effects of technological solutions, societal resilience) will be taken into account in a comprehensive and thorough manner;
- All participating public buyers commit to comply with EU data protection legislation in the development of innovative, advanced systems to support security and in particular the principles of data protection by design and by default;
- The guidance for attracting innovators and innovation, as explained in the European Commission Guidance on Innovation Procurement C(2021) 4320, will be duly taken into account, in particular those measures oriented to reduce the barriers to high-tech start-ups and innovative SMEs.
Applicants should propose an implementation of the project that includes:
- A minimal preparation stage dedicated to finalising the tendering documents package for a PCP call for tenders based on the technical input resulting from the previous CSA projects, and to define clear verification and validation procedures, methods and tools for the evaluation of the prototypes to be developed throughout the PCP phases.
- Launching the call for tenders for research and development services. The call for tenders should envisage a competitive development composed of different phases that would lead to at least 2 prototypes from 2 different providers to be validated in real operational environment at the end of the PCP cycle;
- Conducting the competitive development of the prototypes following the PCP principles including a design phase, an integration and technical verification phase and a validation in real operational environment phase. In evaluating the proposals and the results of the PCP phases, the applicants should consider technical merit, feasibility and commercial potential of proposed research efforts.
- Consolidating the results of the evaluation of the developed prototypes, extracting conclusions and recommendations from the validation process, and defining a strategy for a potential uptake of solutions inspired in the PCP outcomes, including a complete technical specification of the envisaged solutions and standardisation needs and/or proposals. This strategy should consider joint-cross border procurement schemes and exploit synergies with other EU and national non-research funds.
The applicants are expected to maximise the visibility of the project outcomes to the wide community of potential EU public buyers. Liaison with other civil security communities beyond those addressed by the project is encouraged in order to assess the possible reuse and extensibility of the identified solutions to different domains.
In this topic the integration of the gender dimension (sex and gender analysis) in research and innovation content should be addressed only if relevant in relation to the objectives of the research effort.
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Expected results
Projects’ results are expected to contribute to some or all of the following outcomes:
- An identifiable community of EU civil security authorities with common user/functional needs for innovative technology solutions;
- Tested and validated capacity of EU technology and industrial base to develop and produce technology prototypes that meet the needs of the EU user community;
- Improved delineation of the EU market (including demand and supply) for innovative civil security systems that can articulate alternative options for uptake in function of different industrialisation needs, commercialisation needs, acquisition needs, deployment needs and additional funding needs (beyond R&I funding).
Eligibility Criteria
Regions / countries for funding
Moldova (Moldova), Albania (Shqipëria), Armenia (Հայաստան), Azerbaijan (Azərbaycan), Belarus (Беларусь), Bosnia and Herzegovina (Bosna i Hercegovina / Босна и Херцеговина), Faeroes (Føroyar / Færøerne), Georgia (საქართველო), Iceland (Ísland), Israel (ישראל / إِسْرَائِيل), Kosovo (Kosova/Kosovë / Косово), Montenegro (Црна Гора), Morocco (المغرب), New Zealand (Aotearoa), North Macedonia (Северна Македонија), Norway (Norge), Serbia (Srbija/Сpбија), Tunisia (تونس /Tūnis), Türkiye, Ukraine (Україна), United Kingdom
eligible entities
Education and training institution, International organization, Non-Profit Organisation (NPO) / Non-Governmental Organisation (NGO), Other, Private institution, incl. private company (private for profit), Public Body (national, regional and local; incl. EGTCs), Research Institution incl. University, Small and medium-sized enterprise (SME)
Mandatory partnership
Yes
Project Partnership
Unless otherwise provided for in the specific call conditions , legal entities forming a consortium are eligible to participate in actions provided that the consortium includes:
- at least one independent legal entity established in a Member State;and
- at least two other independent legal entities, each established in different Member States or Associated Countries.
The JRC, international European research organisations and legal entities created under EU law are deemed to be established in a Member State other than those in which the other legal entities participating in the action are established.
Applications for ‘Training and mobility’actions and for ‘Programme co-fund’ actions may be submitted by one or more legal entities, provided that one of those legal entities is established in a Member State or an Associated Country.
Applications for ‘Coordination and support’ actions may be submitted by one or more legal entities, which may be established in a Member State, Associated Country or, in exceptional cases and if provided for in the specific call conditions, in another third country.
Applications for ‘Pre-commercial procurement’ actions and ‘Public procurement of innovative solutions’ actions must include as beneficiaries a ‘buyers’ group’. This group must consist of a minimum of two independent legal entities that are public procurers, each established in a different Member State or Associated Country and with at least one of them established in a Member State.
Eligible non-EU countries:
- countries associated to Horizon Europe
Please see the List of Participating Countries in Horizon Europe for an up-to-date list of countries with which the association agreements have started to produce legal effects (either through provisional application or their entry into force).
- low-and middle-income countries
Legal entities which are established in countries not listed above will be eligible for funding if provided for in the specific call conditions, or if their participation is considered essential for implementing the action by the granting authority.
other eligibility criteria
This topic requires the participation, as beneficiaries, of at least 3 end-user organisations and 3 public procurers from 3 different EU Member States or Associated Countries. For participants with practitioner status, applicants must fill in the table “Information about security practitioners” in the application form with all the requested information, following the template provided in the submission IT tool. One organisation can have the role of end-user and public procurer simultaneously, both counting for the overall number of organisations required for eligibility.
PCP/PPI procurement costs are eligible. The specific conditions for actions with PCP/PPI procurements in section H of the General Annexes apply to grants funded under this topic. Beneficiaries must ensure that the subcontracted work is performed in at least 3 Member States — unless otherwise approved by the granting authority.
Activities are expected to achieve TRL 6-8 by the end of the project.
Additional information
Topics
Relevance for EU Macro-Region
EUSAIR - EU Strategy for the Adriatic and Ionian Region, EUSALP - EU Strategy for the Alpine Space, EUSBSR - EU Strategy for the Baltic Sea Region, EUSDR - EU Strategy for the Danube Region
UN Sustainable Development Goals (UN-SDGs)
Additional Information
All proposals must be submitted electronically via the Funders & Tenders Portal electronic submission system (accessible via the topic page in the Search Funding & Tenders section). Paper submissions are NOT possible.
Proposals must be complete and contain all parts and mandatory annexes and supporting documents, e.g. plan for the exploitation and dissemination of the results including communication activities, etc.
The application form will have two parts:
- Part A (to be filled in directly online) contains administrative information about the applicant organisations (future coordinator and beneficiaries and affiliated entities), the summarised budget for the proposal and call-specific questions;
- Part B (to be downloaded from the Portal submission system, completed and then assembled and re-uploaded as a PDF in the system) contains the technical description of the project.
Annexes and supporting documents will be directly available in the submission system and must be uploaded as PDF files (or other formats allowed by the system).
The limit for a full application (Part B) is 45 pages.
Call documents
HE-Work Programme 2023-2024, Cluster 3HE-Work Programme 2023-2024, Cluster 3(1701kB)
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