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Call key data
Digital solutions for regulatory compliance through data
Funding Program
Digital Europe
Call number
DIGITAL-2025-AI-08-COMPLIANCE
deadlines
Opening
15.04.2025
Deadline
02.09.2025 17:00
Funding rate
50%
Call budget
€ 8,000,000.00
Estimated EU contribution per project
between € 2,000,000.00 and € 4,000,000.00
Link to the call
Link to the submission
Call content
short description
The complexity and volume of reporting requirements stemming from EU legislation are growing, posing difficulties for both regulatory bodies to enforce laws and for public and private entities trying to comply. These challenges underscore the need for innovative solutions to streamline compliance processes and enhance competitiveness within the EU.
Call objectives
This call will support projects testing digital solutions for transmitting information relevant for compliance with EU legislation (e.g. regulations on environmental issues) and automate the compliance process for several use cases. These projects will target regulatory reporting requirements, from aggregate data (e.g., company balance sheets) to detailed data (e.g., transactions, events, and product registrations). The aim is to leverage advanced technologies, including data capturing technologies, automatic transmission, analysis, cloud storage, and encryption, to ensure data security, confidentiality, and regulatory compliance. The strong focus should be given to privacypreserving technologies to ensure trust between the reporting entity and regulatory authorities, safeguarding data confidentiality while enabling secure and efficient compliance processes.
Additionally, the projects will identify burdensome administrative challenges in the selected sectors that could be addressed by automated data-driven solutions, while close collaboration with reporting entities will be essential to enable direct communication with regulatory agencies for automated updates and ensure compliance with evolving regulations. The approach will prioritize access controls and audit trails to enhance transparency and reduce the risk of non-compliance and penalties. Furthermore, the projects could incorporate the European Digital Identity Wallet, when available, to securely identify individuals and legal entities in data spaces, alongside trust services like electronic seals and ledgers.
The activities funded under this initiative will focus on the following aspects:
- Technical aspects:
- Utilize advanced technologies such as data capturing technologies, automatic transmission and analysis, cloud storage and encryption for data security and compliance with regulations.
- Implement comprehensive APIs to enable real-time compliance and self-compliance checks.
- Employ machine learning algorithms for automated monitoring and reporting.
- Where possible use precisely defined concepts available in the data catalogue entries of common European data spaces enabling deterministic data collection.
- Establish direct communication channels with regulatory authorities for automated updates and reporting, keeping the system updated with changing regulations (e.g. by expressing the reporting requirements in machine readable and executable way).
- Ensure robust access control and maintain audit trails for transparency and accountability.
- Minimize the risk of non-compliance and potential penalties through these technological and procedural safeguards.
- Integrate the EU Digital Identity Wallet for secure identification of individuals and legal entities.
- All systems must incorporate robust data privacy and security measures.
- Proposers must ensure that the systems developed are open source, interoperable with existing government data systems and adhere to European data standards and specifications.
- The system must be scalable to handle large volumes of data and high transaction rates.
- The system must be designed with end-users in mind, ensuring ease of use and accessibility.
- A comprehensive data governance framework must be established. This should include policies for data quality management, data stewardship, and data lifecycle management.
- Active engagement with all relevant stakeholders is essential.
- Proposals should target legislations that have clear, quantifiable compliance metrics that can be automatically assessed using data analytics and they should ensure no overlaps with ongoing initiatives (e.g. Digital Product Passport, Customs reform).
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Expected effects and impacts
KPIs to measure outcomes and deliverables
- Number of projects Delivered (3–4 use cases completed under realistic operational conditions)
- Successful live presentations (demos) of use cases delivered to stakeholders for all projects.
- Number of regulating agencies/authorities involved (minimum 1 regulating agency per each project)
- Number of relevant stakeholders reached (e.g. public administrations, SMEs).
- Number of dissemination events, workshops, or reports shared.
Targeted stakeholders:
National and EU authorities (as data users)/ regulatory agencies public and private entities, businesses, farmers, etc/providers of compliance data (data holders), data sharing organisations, universities.
Expected results
The objective is to deliver three to four projects that demonstrate the streamlining of regulatory reporting through automated and trusted sharing of compliance data. Each project will address the governance, technical, legal, and processing aspects of the solution.
The deliverables for each project include:
- A (legal) identification of administrative burden in the selected sectors
- A use case implemented under realistic operational conditions.
- A live demonstration of the use case presented by the participants.
- A final report outlining the results, methodologies, and key findings.
Eligibility Criteria
Regions / countries for funding
Moldova (Moldova), Albania (Shqipëria), Bosnia and Herzegovina (Bosna i Hercegovina / Босна и Херцеговина), Iceland (Ísland), Kosovo (Kosova/Kosovë / Косово), Liechtenstein, Montenegro (Црна Гора), North Macedonia (Северна Македонија), Norway (Norge), Serbia (Srbija/Сpбија), Switzerland (Schweiz/Suisse/Svizzera), Türkiye, Ukraine (Україна)
eligible entities
Education and training institution, International organization, Non-Profit Organisation (NPO) / Non-Governmental Organisation (NGO), Private institution, incl. private company (private for profit), Public Body (national, regional and local; incl. EGTCs), Research Institution incl. University, Small and medium-sized enterprise (SME)
Mandatory partnership
Yes
Project Partnership
Proposals must be submitted by minimum 3 independent applicants (beneficiaries; not affiliated entities) from 3 different eligible countries.
In order to be eligible, the applicants (beneficiaries and affiliated entities) must:
- be legal entities (public or private bodies)
- be established in one of the eligible countries, i.e.:
- EU Member States (including overseas countries and territories (OCTs))
- non-EU countries (except for topics with restrictions):
- listed EEA countries and countries associated to the Digital Europe Programme (list of participating countries)
Please note however that the topic is subject to restrictions for the protection of European digital infrastructures, communication and information systems, and related supply chains.
Entities that are assessed as high-risk suppliers of mobile network communication equipment (and any entities they own or control) are not eligible to participate in any capacity, including as beneficiaries, affiliated entities, associated partners, third parties giving in-kind contributions, subcontractors or recipients of financial support to third parties (if any).
other eligibility criteria
Specific cases and definitions
Natural persons are NOT eligible (with the exception of selfemployed persons, i.e. sole traders, where the company does not have legal personality separate from that of the natural person).
International organisations are NOT eligible, unless they are International organisations of European Interest within the meaning of Article 2 of the Digital Europe Regulation (i.e. international organisations the majority of whose members are Member States or whose headquarters are in a Member State).
Entities which do not have legal personality under their national law may exceptionally participate, provided that their representatives have the capacity to undertake legal obligations on their behalf, and offer guarantees for the protection of the EU financial interests equivalent to that offered by legal persons.
EU bodies (with the exception of the European Commission Joint Research Centre) can NOT be part of the consortium.
Entities composed of members may participate as ‘sole beneficiaries’ or ‘beneficiaries without legal personality’. Please note thatif the action will be implemented by the members, they should also participate (either as beneficiaries or as affiliated entities, otherwise their costs will NOT be eligible).
Beneficiaries from countries with ongoing negotiations for participating in the programme (see list of participating countries above) may participate in the call and can sign grants if the negotiations are concluded before grant signature and if the association covers the call (i.e. is retroactive and covers both the part of the programme and the year when the call was launched).
Special rules apply for entities subject to EU restrictive measures under Article 29 of the Treaty on the European Union (TEU) and Article 215 of the Treaty on the Functioning of the EU (TFEU). Such entities are not eligible to participate in any capacity, including as beneficiaries, affiliated entities, associated partners, subcontractors or recipients of financial support to third parties (if any).
Special rules apply for entities subject to measures adopted on the basis of EU Regulation 2020/2092. Such entities are not eligible to participate in any funded role (beneficiaries, affiliated entities, subcontractors, recipients of financial support to third parties, etc). Currently such measures are in place for Hungarian public interest trusts established under the Hungarian Act IX of 2021 or any entity they maintain (see Council Implementing Decision (EU) 2022/2506, as of 16 December 2022).
Additional information
Topics
Relevance for EU Macro-Region
EUSDR - EU Strategy for the Danube Region, EUSBSR - EU Strategy for the Baltic Sea Region, EUSALP - EU Strategy for the Alpine Space, EUSAIR - EU Strategy for the Adriatic and Ionian Region
UN Sustainable Development Goals (UN-SDGs)
project duration
24 months
Additional Information
Proposals must be complete and contain all the requested information and all required annexes and supporting documents:
- Application Form Part A — contains administrative information about the participants (future coordinator, beneficiaries and affiliated entities) and the summarised budget for the project (to be filled in directly online)
- Application Form Part B — contains the technical description of the project (template to be downloaded from the Portal Submission System, completed, assembled and re-uploaded)
Proposals are limited to maximum 70 pages (Part B).
Call documents
Call Document DIGITAL-2025-AI-08Call Document DIGITAL-2025-AI-08(401kB)
Contact
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